Effective July 21, 2026
Your information, explained plainly
This Privacy Policy explains how the Kentucky Wildlife Control Operators Association ("KYWCOA," "we," "us," or "our") handles information when you visit kywcoa.com, contact us, join our mailing list, apply for membership, claim a directory listing, or use a member account.
1. Scope
This policy applies to information handled through this website and its connected member and administrative services. It does not govern independent wildlife control operators, KDFWR, social networks, training providers, or other third parties. Those organizations have their own privacy practices.
2. Information we collect
The information we collect depends on how you use the site.
Contact and newsletter information
Name, email address, phone number, inquiry type, subject, message, and newsletter subscription status.
Membership information
Business and contact names, email, phone, website, location, service area, services, species handled, permit or license number, and application notes.
Account and directory information
Account identifiers, listing-claim details, business relationship explanations, profile tagline, company description, credentials, experience, links, service highlights, and emergency-service status.
Submitted opportunities
Job or training titles, summaries, descriptions, locations, dates, links, approval status, and the submitting member's account and operator identifiers.
We may also receive communications you send to staff and records created when administrators review applications, claims, profiles, or submitted content.
3. Sources of information
We collect information directly from you when you complete forms or use an account. We also use public operator information made available by KDFWR to maintain the directory. Account and session information is received through our authentication provider. Technical and usage information may be collected automatically from your browser, device, and website interactions.
4. How we use information
We use information to:
- Operate, maintain, secure, troubleshoot, and improve the website.
- Respond to inquiries and communicate about association services.
- Process membership applications and verify directory listing claims.
- Create and maintain member accounts and enhanced public profiles.
- Review, publish, manage, or decline jobs, trainings, and other submitted content.
- Send requested newsletters, industry news, training notices, event information, and legislative updates.
- Synchronize and display public operator information.
- Understand website traffic, feature use, and site performance.
- Prevent misuse, enforce our Terms & Conditions, comply with law, and protect users and KYWCOA.
5. Public directory and published content
Please submit public profile fields carefully. Approved directory listings, profile enhancements, jobs, trainings, websites, social links, and related business contact information may be visible to anyone and may be found by search engines.
Official directory fields may come from public KDFWR records. Member-supplied enhancements are displayed only after an approved claim. If public information is inaccurate, contact us. Changes to official KDFWR-sourced fields may also need to be made with KDFWR before they appear in our next synchronization.
8. Data retention and security
We retain information for as long as reasonably necessary to provide services, maintain accurate association and administrative records, resolve disputes, enforce agreements, meet legal obligations, and protect the website. Retention periods vary by the type of information and why it was collected. Public-record directory information may be refreshed or retained independently of an account request.
We use reasonable administrative and technical safeguards intended to protect information. No website, transmission, or storage system can be guaranteed completely secure. Please avoid sending sensitive personal, financial, health, or confidential information through general website forms.
9. Your privacy choices
You may contact us to request access to, correction of, or deletion of personal information you provided, or to ask that a member-enhanced profile be removed. We may need to verify your identity and authority over the relevant account or business before acting. Some information may be retained when required for legal, security, public-record, or legitimate administrative purposes.
- Newsletter: request removal at any time by emailing us from the subscribed address.
- Account and profile: request correction, deactivation, or deletion by contacting staff.
- Browser controls: clear or block cookies and local storage through your browser, understanding that account features may be affected.
- Official operator records: contact KDFWR to correct the source record, and notify us so we can review our directory copy.
10. Children's privacy
This website and its member services are not directed to children under 13, and we do not knowingly collect personal information from children under 13. If you believe a child has provided personal information through the site, contact us so we can review and delete it as appropriate.
11. External links and services
Our site links to government agencies, member websites, social networks, training providers, event pages, and other third parties. Their privacy practices are governed by their own policies. We encourage you to review those policies before providing information.
12. Updates to this policy
We may update this Privacy Policy as our website, services, or legal obligations change. We will post the revised policy here and update the effective date. Material changes may also be communicated through the website or by another appropriate method.
13. Contact us
Kentucky Wildlife Control Operators Association
For privacy questions or requests, use the Contact Us page and describe the information or account involved. Please do not send sensitive identity documents unless staff specifically requests a secure verification method.
Go to Contact Us